Extracurricular activities
In addition to regular curricular activities such as classes, experiments, and practical training, extracurricular activities are an important part of university life.Extracurricular activities not only allow you to make many friends, but also give you a good opportunity to broaden your horizons and cultivate a rich sense of sensibility.In addition to general clubs, there are also unique circles related to the ocean.
Details:Alumni Association-Student Circle List
University festival
University festivals run mainly by students are held at Shinagawa Campus and Etchujima Campus.
Etchujima Campus "Kaio Festival"
Part64
Date: Saturday, October 2024, 6 to Sunday, October 1
Details:Kaio Festival Homepage
Shinagawa Campus "Umitaka Festival"
Dates: Saturday, November 2024nd, Sunday, November 11rd, and Monday, November 2th, 3
* Contents may be changed or canceled depending on the situation.
Details:Umitaka Festival Homepage
Forms for extracurricular activities
Procedures for extracurricular activities
Forms for extracurricular activities
1. Various forms
When submitting the form below, be sure to report it to your advisor.Also, for forms that require the signature and seal of an advisor, be sure to obtain their signature and seal.Please note that documents without the advisor's signature or seal will not be accepted.
| Submission time | Style | Precautions |
|---|---|---|
| monthly | Extracurricular activity schedule | A form will be sent to extracurricular activity groups by email at the beginning of each month. Fill in the "Extracurricular Activity Schedule" with the next month's schedule, and fill in the "Extracurricular Activity Safety Confirmation Report" with the safety report for the previous month, and submit it by the 15th. If you do not submit the form, you may not be able to use the extracurricular activity facilities. |
| Extracurricular Activity Safety Confirmation Report | ||
| Every year 3 month |
"Member list" for sports safety insurance (new 2nd, 3rd and 4th year students) "Member list" for sports safety insurance (new 1st year students, 2nd year students and above) |
Sports safety insurance is a one-year contract with the expiration date of insurance coverage on March 3st, so new second, third and fourth year students must complete the insurance renewal procedure for the new year by March 31st of the previous year in order to participate in activities from the new year. New first year students and additional students of second year or higher must complete the insurance procedure for the new year as soon as the list of new students and additional upperclassmen is compiled. |
| Every year October |
Extracurricular Activity Group Continuation Certification Application Form | All authorized circles must submit by the end of May. * The member list must be submitted when forming a group, when there is a change in members, or when there is a change in members. *The drug handling notification form should be submitted only by organizations that handle drugs. *Starting from the 7 academic year, each extracurricular activity group will undergo an accounting audit (previous year's financial statement + current year's budget plan) by the advisory teacher. Please prepare your activity plan, income and expenditure budget, and income and expenditure statement between the end of March and the beginning of April 8, report them to your advisory teacher, and then submit them when you submit your renewal documents at the end of May 3. |
| Club room use application form | ||
| 1 year activity report | ||
| Member list | ||
| Safety measures manual (any form) | ||
| ※Activity plan and income/expense budget | ||
| ※Income and expenditure statement | ||
| A copy of the document showing your sports safety insurance | ||
| Chemical handling notification form | ||
| その Every time |
Training camp training facility/recruitment request | Submit at least one week before using training camp facilities or holding off-campus training camps. |
| External match/tournament participation form | To be submitted when competing with other universities or external organizations.Also, when participating in the competition, submit a document that shows the outline of the competition.Both must be submitted at least one week in advance. | |
| Foreign game results report (any format) | If you have achieved excellent results in an official match, etc., submit a copy of the match result, such as a certificate of commendation. | |
| Chemical handling notification form | Submit when the drug is first handled or when there is a change. | |
| Chemical reagent list | Organizations that manage chemicals in their clubroom should submit to the advisory faculty twice a year (September and March). | |
| Poisonous substances checklist (20.9 KB) | Organizations that manage chemicals in their clubroom should submit to their advisor once every two months (odd-numbered months). | |
| Request for cooperation (towing and lifting) [Etchujima Campus] | Submitting towing/unloading of a vessel at least one month in advance when assistance from staff is required. | |
| Crowdfunding and applying for grant projects involving external grants to the university (Application)(28.0 KB) 収支報告書(12.0 KB) |
Organizations soliciting donations using loud funding, etc., and organizations applying for grant programs that involve the university receiving external subsidies, must consult with the Student Support Committee in advance by filling out an application form and submit an income and expenditure report afterwards. | |
| When formed (at the time of the first deliberation) |
Group formation notification (19.6 KB) | Enter and submit the necessary items for formation. |
| Member list (48.5 KB) | It should be created in the current situation at the time of application. | |
| 1 year activity plan(21.1 KB) | Create and submit an activity schedule for the year. | |
| Bylaws (any format) | Create and submit the rules of the organization (regulations of the department). | |
| Crisis management manual (any format) | Create and submit a crisis management manual for the organization. | |
| When formed (at the time of the first deliberation) |
Member list (48.5 KB) | It should be created in the current situation at the time of application. |
| One-year activity status report (any format) | Create and submit a report summarizing the activity status for one year. | |
| Approval letter from student government (any format) *Approval after one year of provisional membership | You must have the municipality certify that you belong to the municipality of the campus you belong to (Shinagawa Campus Self-government Committee, Faculty of Ocean Engineering Student Association). | |
| Dissolution | Notification of Dissolution of Extracurricular Activities Group(13.7 KB) | If you do not intend to continue the group, please submit it promptly. |
2. Where to submit
Shinagawa Campus: Student Life Section, Student Services Division
Etchujima Campus: Etchujima Campus Student Support Section
